Annual General Meeting 2014, Thursday 27/11/14

Dianne Riley, Flinders ArchSoc President 2014

Dear ArchSoc members and friends,

The Flinders Archaeological Society 2014 AGM will be held on Thursday 27th November in North Theatre 2 at Flinders University. At 4pm there will be a short presentation about what ArchSoc has achieved this year, followed by drinks and pizza, supplied by ArchSoc. The official proceedings commence at 5pm sharp, following the presentation and refreshments.

We request the attendance of all Fee-paying, Associate and Life Members at this meeting. Non-members are able to attend, but cannot vote. We are also seeking dedicated, passionate, positive and enthusiastic students to join our committee in 2015: committee nomination form.

I have attached the agenda, which includes the annual reports of the Executive and General committees, along with their recommendations: Agenda and committee reports. Please read the reports before coming to the meeting, as we will only discuss specific issues arising from them. The agenda also includes nominations for the 2015 Executive and General Committees (see nomination form above), nominations for Honorary Life Membership (Antoinette will send this nomination form out soon), and other business. If any member has other business they wish to discuss at the meeting, please send it to me by 2pm Thursday 27th November.

If you cannot attend the meeting, our Constitution states that you can nominate a proxy to attend, speak and vote on your behalf. Your vote will be added to the vote of your proxy. To nominate a proxy, please fill out the attached form and email it to our returning officer, Antoinette: proxy nomination form. Antoinette will verify your membership and the membership of your proxy. Only Fee-paying, Associate and Honorary Life Members are eligible to vote and act as a proxy. Proxies will only be accepted if Antoinette has received notification of this by 2pm Thursday 27th November.

If you would like to nominate a proxy, but are unsure of who to nominate, then choose someone from the committee, but make sure they are attending the meeting. Contacts can be found here.

Voting will be by secret ballot in the case of multiple persons running for the same position.

It is important for members to attend the meeting so that we meet quorum. If you cannot attend, then please, nominate a proxy.

I have also attached the minutes from the previous two general meetings, for acceptance at the AGM:

Minutes ArchSoc AGM 14th November 2013

Minutes ArchSoc SGM 12th March 2014